Get 2–3× more journalist replies
Send press releases that are actually read and responded to.
- Unlimited users and client accounts
- Send as regular emails from client domains
- You own the relationships
- Built for white-label
- 10-day trial
Built by and for PR professionals
2–3× reply rate
compared to generic email tools
Based on 100+ campaigns (our own and with early agency partners)
Unlimited domains and mailboxes
25,000 emails per month (more available)
No extra charges per mailbox
See core features in action
Outreach with merge tags
Personalize at scale with merge tags and AI-assisted content generation
Find matching journalists
Our growing database of verified journalists with AI matching
Reduce revision time
Share campaigns with your team and clients for collaborative feedback
Real-time collaboration
Work together in real-time with your team and clients
Connect any domain and mailbox
Connect your domain and mailbox in minutes
How it works (3 steps)
Bring your own lists or use verified contacts
Import from spreadsheets, Cision, Muck Rack, or use our database
Personalize at scale
Use AI to create tailored versions for each journalist
Send from your clients' domains
Manage replies from your own inbox and track results
Deliverability that reaches real inboxes
Send from your clients' own domains with full DNS authentication (DKIM, SPF, DMARC). No "sent via" footers, no masking — just normal 1:1 emails.
Send from your clients' addresses
Each client/domain is isolated to protect reputation. Unlimited domains and mailboxes (fair-use).
Warm-up and safety features
Built-in pacing, delays, and bounce prevention. Under 0.96% average bounces; ~0.1% spam complaints.
DNS verified
DKIM, SPF, DMARC configured per domain. Compatible with Gmail, Outlook, and other major providers.
Included in your agency plan — no extra fee for sending from clients' domains. See what's included.
The difference
Inbox placement
Other tools
Spam or promotions tab
Heartspace
Primary inbox
Personalization
Other tools
Token replacement only
Heartspace
Edit every email
Workflow
Other tools
CSV → merge → send bulk
Heartspace
Paste → customize → send individually
Contacts
Other tools
30-40% outdated data
Heartspace
Bring your own lists or use our verified database. Quality > quantity.
Pricing
Other tools
Long-term contracts. Large annual fees and upsells.
Heartspace
Fixed monthly fee per agency. No per-contact fees. Transparent pricing without lock-in.
Other tools treat PR outreach like newsletters. We treat it as what it is: one-to-one relationships with journalists.
Other powerful features
Smart content discovery and media monitoring
Discover relevant journalists and media outlets to target
Content generation
Transform summaries into newsletters and press releases
Quick refinement
Tailor content for different target audiences
LinkedIn publishing
Plan, preview, and publish to LinkedIn directly
Why agencies and PR pros choose Heartspace
You own the relationships
Bring your own lists. No database lock-in.
Scale without burnout
Serve more clients. Spend less time on manual work.
Built for white-label
Offer as your own service. You're the hero.
Results PR pros create with Heartspace
See how agencies and PR pros land more placements for their clients
Voiijer — Media placements
Voiijer: TechCrunch + Forbes in first campaign
Voiijer got published in TechCrunch and Forbes on their first Heartspace campaign, reaching 2M+ readers. Real inbox delivery plus targeted pitches drove immediate coverage.
Used in this campaign
- Used: Domain outreach
- Verified journalists
- Per-journalist editing
Ansvar Säkerhet — National press
Ansvar Säkerhet: National coverage in Dagens Nyheter
Ansvar Säkerhet got coverage in Sweden's leading daily newspaper, Dagens Nyheter. Then they reached millions of readers through nearly sixty additional placements in a single campaign thanks to our automatic customization of story angles and content for regional and industry-specific media.
Used in this campaign
- Used: Domain outreach
- Per-email customization
- Deliverability protection
Agency results
Agency partners: two to three times higher response rate
Agencies who switched from Cision and MyNewsDesk to Heartspace report two to three times higher response rates from journalists.
What's included
Everything you need to deliver results for clients — with fixed monthly pricing and no per-user pricing.
Your plan
- Unlimited client workspaces
- Unlimited domains and mailboxes
- Unlimited users + client accounts
- Access to verified journalist database
- Access to distribution engine + content and workflow tools
For feature details, open the "Content and workflow tools" section above.
Optional add-ons
Dedicated IP address
€39/month per IP
White-label platform
Custom domain and branding. Contact us for more information.
✓ No catch: Sending from your clients' own email domains is included at no extra cost. No Heartspace branding in emails.
Make your agency Enterprise-secure instantly
Turn compliance into your competitive advantage
Client data isolation
Row-level security ensures each client's data is completely isolated. Perfect for agencies managing multiple accounts.
No AI training
Contractual guarantees with OpenAI, Anthropic, and Google. Your clients' content never trains AI models.
White-label available
Custom branding, domain mapping, and client portals available with white-label add-on. Present it as your own platform.
GDPR & Compliance
Full GDPR compliance with data export, deletion, and audit logs. Pass clients' security reviews with confidence.
Win more Enterprise clients with compliant AI.
Large clients are afraid of AI data leaks. With Heartspace, you can guarantee them that their data is encrypted, isolated, and never used for model training. Turn compliance from an obstacle into your agency's competitive advantage.
FAQ for agency partners
Can I just use the distribution features?
Yes. Many agencies use Heartspace solely for distribution. AI and collaboration features are optional and can be ignored if you prefer your own workflow.
How does support and onboarding work?
Agency partners get direct Slack access and dedicated onboarding. We help with technical setup (DNS, domains) and your first campaigns.
Who is behind Heartspace?
Sohrab (former PR expert at Westander + regional director Företagarna) and Nirvana (former at Dalarna Science Park). Built by PR pros who were tired of clunky, non-intuitive tools that didn't fit real agency workflows.
What's included in the license?
Everything: Distribution, AI drafts, verified journalist database, team and client management. No hidden fees for core features. You get three team seats and unlimited client workspaces.
Is this white-label?
Emails are always without Heartspace branding. The platform interface can be delivered with full "white-label" (custom domain, logo, colors) as an optional add-on, so you can present it as your own tool to clients.
Can I resell Heartspace to clients?
Yes. With the white-label add-on, you can sell access to your clients at your own price. Without it, you can still invite clients to collaborate for free, but they'll see Heartspace branding. Emails to journalists are always unbranded and go out as regular emails.
How does billing work for multiple clients?
One license covers unlimited client workspaces. You pay once and then create as many client accounts as you need. No per-client fees.
Is client data isolated?
Yes. We use strict Row-Level Security. Client A's lists and data are completely invisible to Client B, even if managed by the same agency admin.
Are there usage limits?
We have a generous fair-use policy (for example, 25,000 emails per month across your account). That's enough for almost all agencies. Custom plans available if you need more.
Can I manage permissions?
Yes. Role-based access lets you configure Admins, Team Members, and Clients (Read-only, Approver, or Editor) to fit your specific workflow.
How do unsubscribes work?
Scoped per client. If a journalist unsubscribes from Client A, it doesn't prevent you from pitching them for Client B.
Is media monitoring comparable to Meltwater/Retriever?
Not yet. We focus on being the best distribution tool. Our monitoring provides AI-summarized industry news and content ideas as a powerful bonus, but it's not a full replacement for dedicated enterprise suites.
Can we give feedback and request features?
Absolutely. We build what our partners need. You get direct access to the founders via Slack and WhatsApp to request features and shape the roadmap.
Have more questions?
Book a call with our founder Sohrab