Get 2–3× more journalist replies
Send press distributions that get read and responded to.
Built for distribution, with 1:1 personalization and agency-grade safeguards.
€499
After founding spots fill:
vs. generic email tools
No recurring fees
25,000 emails per month (more available)
See the core features in action
Outreach with Merge Tags
Personalize at scale using merge tags. Swap stats based on indstry or region, or change entire paragraphs. Full control over every email before sending.
Find matching journalists and get AI-help to write targeted tailored versions of your campaigns
Our growing database of verified journalist emails are automatically matched to the content of your campaigns. Get AI recommendations on journalists to reach out to and choose which ones to draft emails for. Adjust and schedule each draft individually or in bulk. AI assists but you have full control over every email.
Cut time spent on revisions
Share campaigns with your team and clients. Comment on specific sections, suggest edits, and iterate together before sending. No more back and forth emails and working on different versions of the same document.
Real-Time Collaboration
Work together in real-time. See live updates as team members edit drafts, add comments, and prepare outreach campaigns.
Connect any domain and email address
Connect your domain and mailbox in minutes. Full DNS and safeguards are detailed in the Deliverability section.
How it works (3 steps)
Bring your own lists or use verified contacts
Import from spreadsheets, Cision, Muck Rack, or anywhere. No lock-in. Our verified contacts are updated individually—no outdated databases or bounce surprises.
Personalize at scale
Use AI to draft tailored versions, then make targeted tweaks before sending. See Features below for deep per‑journalist controls.
Send from your clients' domains
Manage replies from your own inbox. Full DNS and safeguard details in the Deliverability section below.
Deliverability that lands in real inboxes
Send from your clients' own domains with full DNS authentication (DKIM, SPF, DMARC). No "sent via" footers, no masking — just regular 1:1 emails.
Send from your clients' addresses
Each client/domain is isolated to protect reputation. Unlimited domains & mailboxes (fair-use).
Warm-up & safeguards
Built-in pacing, delays and bounce prevention. Under 0.96% avg. bounces; ~0.1% spam complaints.
DNS verified
DKIM, SPF, DMARC configured per domain. Compliant with Gmail, Outlook and major providers.
Included in your founding license — no extra fee for sending from clients' domains. See what's included.
The difference
Inbox placement
Spam or promotions folder
Primary inbox
Personalization
Token replacement only
Edit every email
Workflow
CSV → merge → send bulk
Paste → customize → send individual
Contacts
30-40% outdated data
Bring your own lists or use our verified database. Quality > quantity.
Pricing
Long-term contracts. Large annual fees and upsells.
€499 one‑time, unlimited. No per‑contact fees. Transparent offer with no lock‑in.
Other tools treat PR outreach like newsletters. We treat it like what it is: one-to-one relationships with journalists.
Other powerful features
Smart Content Discovery and Media Monitoring
Discover relevant journalists and outlets based on your content and industry. Get suggestions for content angles and topics to write about.
Content Generation
Turn summaries into newsletters, bylines, and press releases with AI assistance.
Fast Refinement
Adapt content for different audiences quickly while maintaining accuracy and brand voice.
LinkedIn Publishing
Plan, preview, and publish with consistent tone. Manage your LinkedIn presence alongside press outreach.
Included in your founding license
Everything you need to deliver results for your clients. No extra costs or hidden fees.
Your license
- Unlimited client workspaces
- Unlimited domains & mailboxes
- Verified journalist database access
- Access to distribution engine + content & workflow tools
- 3 internal seats included (client reviewer accounts are free)
For details on capabilities, open the “Content & workflow tools” section above.
Optional add-ons
- Extra team seats3 internal seats included. Clients accounts are free. €19/month per additional user
- Dedicated IP address€39/month per IP
- White-label platformCustom domain & branding. Contact us for details.
✓ No catch: Sending from your clients' own email domains is included at no extra cost. No Heartspace branding in emails.
Enterprise security for agencies
White-label ready with client data isolation and compliance built-in
Client Data Isolation
Row-level security ensures each client's data is completely isolated. Perfect for agencies managing multiple accounts.
No AI Training
Contractual guarantees with OpenAI, Anthropic, and Google. Your clients' content never trains AI models.
White-label Available
Custom branding, domain mapping, and client-facing portals available with add-on white-label license. Present it as your own platform.
GDPR & Compliance
Full GDPR compliance with data export, deletion, and audit trails. Pass client security reviews with confidence.
Built for agency workflows
Unlike generic tools, Heartspace is designed for agencies managing multiple clients. Separate workspaces, role-based permissions, and client billing—all while maintaining enterprise-grade security.
Agency Partner FAQ
Can I use only the distribution features?
Yes. Many agencies use Heartspace purely for distribution. AI and collaboration features are optional and can be ignored if you prefer your own workflow.
How do support and onboarding work?
Founding agencies get direct Slack access and dedicated onboarding. We help with technical setup (DNS, domains) and your first campaigns. We treat you as partners, not tickets.
Who's behind Heartspace?
Sohrab (ex-PR at Westander) and Nirvana. Built by PR professionals who were tired of clunky, non-intuitive tools that didn't fit real agency workflows.
What is included in the license?
Everything: Distribution, AI drafting, Verified Journalist Database, Team & Client management. No hidden fees for core features. You get 3 team seats and unlimited client workspaces.
Is this white-label?
Emails are always unbranded. The platform interface can be fully white-labeled (custom domain, logo, colors) with an optional add-on, allowing you to present it as your own proprietary tool.
Can I resell Heartspace to clients?
Yes. With the white-label add-on, you can resell access to your clients at your own price. Without it, you can still invite clients to collaborate for free, but they will see Heartspace branding.
How does billing for multiple clients work?
One license covers unlimited client workspaces. You pay once, then create as many client accounts as you need. No per-client fees.
Is client data isolated?
Yes. We use strict Row-Level Security. Client A's lists and data are completely invisible to Client B, even if managed by the same agency admin.
Are there usage limits?
We have a generous Fair-Use Policy (e.g., 25,000 emails/month across your account). This is enough for almost all agencies. Custom high-volume plans are available if you need more.
Can I manage permissions?
Yes. Role-based access lets you set up Admins, Team Members, and Clients (Read-only, Approver, or Editor) to fit your specific workflow.
How long does the license last?
Guaranteed for at least 5 years. No renewals, no recurring fees. We are profitable and sustainable, but offer an Open-Source Pledge as a safety net.
How do opt-outs work?
Scoped per client. If a journalist unsubscribes from Client A, it does not block you from pitching them for Client B.
Is the media monitoring comparable to Meltwater/Retriever?
Not yet. We focus on being the best distribution tool. Our monitoring provides AI-summarized industry news and content ideas as a powerful bonus, but it is not a full replacement for dedicated enterprise suites.
Can we give feedback and request features?
Absolutely. We build what our partners need. You get direct access to the founders via Slack and WhatsApp to request features and shape the roadmap.
Have more questions?
Book a call with our founder Sohrab